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Ministry of Energy Mines and Responsible for Core Review

Chapter II - Operating MINFILE/pc

 

A: Getting Started
B: Getting Help in MINFILE/pc
C: Getting Around in MINFILE/pc
D: The Main System Menu
E: General Comments on Searches
F: Generating Reports
G: General Comments on the Data Entry System

 

A. Getting Started

 

When MINFILE/pc is installed, it is time to get down to business. If you have made the necessary modifications to your "autoexec.bat" file while you were setting up MINFILE/pc, you should be able to start the program from any directory by typing 'minfile' and pressing 'Enter'. If this proves unsuccessful, then you will need to add "minfile" to your path (see Installing MINFILE/pc, Chapter 1, Section B). When MINFILE/pc is loaded and running you will see the title screen:

MINFILE/pc log on screen.

 

At this point, you can enter 'NEW' next to User and 'NEW' next to Password if you haven't changed your user ID and password yet or enter your personal user ID and password. Press any key (except F1) to begin.

 

HINT: Do not press 'enter' between User and Password entries. For more information on security, user IDs and passwords refer to Chapter XI.

 

If you do not enter a valid User ID-Password combination, the system will allow you read-only access and display the following message at the bottom left-hand corner of the screen:

User ID Unknown ... Access limited

The system will then proceed to the Main System Menu with read-only access to the database. If you do enter a valid User ID-Password combination, the system will grant you complete access and proceed to the Main System Menu.

 

B.

Getting Help in MINFILE/pc

 

MINFILE/pc is equipped with a number of help screens that you can access from the search, report and utilities modules by pressing the 'F1' key. If you are in data entry mode, then help can be obtained by highlighting and selecting the Help Menu located at the top right hand side of the screen.

 

HINT: The Help screens are printed in Appendix B of this manual.

 

C. Getting Around in MINFILE/pc

 

In order to activate any choice presented to you by MINFILE/pc either: select the highlighted letter of the item, use the arrow keys to highlight the item and then press enter, or click on the item with your mouse.

If you would like to go back a menu (except when you are in the Main System Menu or Data Entry Menu), press either the 'X' or 'Esc' key or click in a blank area of the screen with the mouse, and you will "backtrack" to the previous menu. The 'Home' and 'End' keys move you to the top or the bottom of the menu choices, respectively.

The arrow keys allow you to "move" from blank to blank in the various search screens, and between fields in the data entry systems. An alternative to using the arrow keys is to use the spacebar to make your way through the fields. To move backwards in a set of fields (if, for example, you forgot to enter a commodity and want to go back to insert it), the left arrow key will move you backwards through the fields until you are in the desired position. The right arrow will move you forward through the fields, but it also will move the cursor forward within each field.

You can also use the mouse to enter data in the fields. Click where you would like the cursor to be and start typing. To initiate a search you can place the cursor in the last blank field, by clicking with the mouse, and press 'Enter'. If you fill in a field at the top of a search screen and want to skip the rest of the fields 'PgDn' will activate the search.

 

D. The Main System Menu

 

When you have started MINFILE/pc by entering a valid user ID and password for complete access, the Main System Menu will appear. The first few times you log-on to MINFILE/pc you will use the NEW, NEW User ID and Password. The first thing you need to do after installation of the program and data is to go to the User Maintenance option and change these to a confidential user ID and Password of your choosing (see Chapter XI).

 

When you have done this, decide what else you would like to do, and select that item using the methods previously discussed under Section C, Getting Around in MINFILE/pc. When you have entered your choice, a new screen will appear. This Manual will describe each choice available to you in the Main System Menu in the following sections.

 

HINT: If you press 'Esc' while in the Main System Menu screen, MINFILE/pc will assume that you want to quit, and will ask, "Are you sure you wish to quit?" If you are finished with MINFILE/pc for now, enter 'Y'. If you would like to carry on, press 'N'.

 

The Main System Menu for MINFILE/pc looks like this:

Main System Menu.

 

E. General Comments on Searches in MINFILE/pc

 

Many of the searches in MINFILE/pc make use of Boolean logic. This logic depends upon "And"..."Or"..."Not"... statements. In those search menus which use this logic, the search statements have been converted into sentence form in order to make them easy to understand. Just fill in the blank(s) with the code(s) of the parameter(s) that you would like to search the database on and the system will do the rest.

 

1. Hints for Searches in MINFILE/pc

Of the various searches available to users of MINFILE/pc, several require the entry of short codes. Complete lists of these codes can be found in Appendices C, D, E, F, G, and H of this manual.

Several fields have pop-up lists containing valid choices.  Some lists (Deposit Character/Class) automatically pop up when "ENTER" is pressed, and some (Region, Deposit Type, Project Type, Project Mining Division, Notice Type) require entry of partial codes or descriptions.  See specific searches for details.

 

2. Between Searches

Notice that after you do a search, the "Deposits:_____" or "Projects:_____" number in the bottom right-hand corner of your screen often changes. If it does not change, then your search criteria have not narrowed the database or you have made an error.

After each search, this number will either remain the same (if all occurrences met the search criteria) or become smaller (if the search narrowed the field of acceptable data). If the number goes to "0" then no data meets the criteria you specified or you have made an error.

To begin a new search with the complete dataset, you need to reset the number of deposits to equal that of the complete dataset or "Reset total deposits". You can do this by selecting the Reset total deposits option at the top left hand side of the Search Menu screen. This can also be done in the MINFILE or Exploration Utilities Menus.

Let us assume, for now, that you have completed a search (reducing your "Deposits: ___" from 11,800 to 3) and would like do another search, using the entire dataset (all 11,800 occurrences).

 

HINT: If you would like to keep a record of these 3 occurrences, you can either generate a report (see Generating Reports, this Chapter, and MINFILE Reports, Chapter IV) or create a search file that can be imported back into MINFILE/pc at a later time (see Import/Export Search File, Chapter IV, Section B).

Select Reset total deposits from the MINFILE Search Menu and you will see a message at the bottom left-hand corner of your screen: "Deposits reset! Start new Search?", and in the bottom right-hand corner, the "Deposits: ___" will be back to 11,800. You are now ready to search the entire dataset again.

 

3. Limitations to MINFILE/pc Searches

There are some limitations to the searches performed by MINFILE/pc. While these are not of great concern, it pays to keep them in mind when you are interpreting the results of your searches.

The first of these is MINFILE/pc's inability to distinguish between the various levels of ranked data. For example, each MINFILE occurrence may contain numerous significant minerals, which are stored in the database in descending order of importance. The first commodity for each occurrence is called the primary commodity, and is recognized as such by the system. However, any other commodity for that occurrence is treated as equal, whether it is second on the list, or eleventh.

It is also important to note that all commodities reported for an occurrence need NOT be economically viable. In effect, the MINFILE data includes occurrences with very small amounts of a commodity, just as it includes occurrences with commercially valuable amounts of a commodity. There is no distinction made (except in the status designation) between the two, this judgment is up to you!

Another limitation to the searches occurs in the "Deposits with production" search. It is important to remember that this search does NOT require that each of the occurrences "found" have production figures for every year in the range you specify. Similarly, deposits selected by this search are not restricted to those with production only in the years you specify. For example, if you enter the range 1980 to 1990, MINFILE will select all occurrences that have recorded production in any of those years but not necessarily all of them.

None of these limitations are "crippling", as long as you remember that they exist, and take them into account when you are interpreting search results. It is highly recommended that you refer to the MINFILE coding manual for the rules and regulations applied to the data collection.

 

4. Executing MINFILE/pc Searches

Once you have entered all the search parameters you would like, press the 'PgUp' or 'PgDn' key to begin the search. You may also press enter or use the spacebar to advance through the various fields so that when the cursor advances past the final entry blank, the search will automatically be executed. The mouse will only allow you to move from blank to blank, you cannot select a choice or initiate a search (except by placing the cursor in the last blank field and pressing 'ENTER').

5. Returning to the Main System Menu

When you are finished searching the database, press 'X' or use the 'Esc' key to take you back to the Main System Menu. From here, you can choose the option which best allows you to manipulate the data you have isolated. Each option is discussed under its own section in this manual.

 

HINT: Once you have isolated a set of occurrences, through the "Search Database" option, it may be useful to save the search data for future use. If you choose "Utilities" from the Main System Menu and then select "Import/Export Search File" from the Utilities Menu you can then save your data by selecting one of the export search file commands available.

 

If you wish to bring your deposit or project total back up to the maximum that you have available you can either Reset Total Deposits or Projects before exiting the search menu or you can select Utilities from the Main System Menu, and then select Reset Total Deposits or Projects from the Utility Menu.

NOTE:  After selecting a search, you may go into the MINFILE Data Entry to browse your selected deposits.  See Section G, this chapter, and Chapter VI.

 

F. Generating Reports

 

The report generation process in MINFILE/pc can sometimes take a fair amount of time, depending on your hardware. There are, however, ways you can minimize this time. One way is to narrow the dataset as far as possible before you begin generating reports. This will reduce the number of files and fields MINFILE/pc must deal with when compiling the report.

If you are having difficulty narrowing the database to a small number (to generate a master report, for example), you could generate an index report (e.g. name or NTS Mapsheet). Such a report may give you enough information to enable you to return to the MINFILE Search Menu and eliminate all those occurrences which are not needed. You might, for example, generate a Primary Name Index report from a database of thirty occurrences, and then use the commodities listed for each occurrence as criteria for narrowing the database down to only two occurrences.

Another time-saver in the report generation process is available to you if you choose to preview your preview reports by sending them initially to the screen. If you generate a report to one device (display, printer, or file), and then want to send it to another device, it is much quicker to do so IMMEDIATELY after the first one is finished. This is because the elements of the report are already compiled and will be stored in the memory of your computer. If you generate a different report, or if you exit the Report Menu, these elements will be lost, and MINFILE/pc will have to start all over in order to generate the same report.

There are three things to consider when you are generating reports in MINFILE/pc: the type of report; the device to use (printer, screen or file); and the device setup for the system. To begin generating a report, check the current settings at the top right hand corner of the screen to see what the current destination and printer are. If you wish to change these select the Change Destination option and/or the System Configuration option. When you choose the Change Destination option a list of the valid destinations pop-up; you choose the one you want. When using the System Configuration option you will see the Device Settings screen (same as the Utilities, Device Settings option). Select the proper settings and then press the 'X' key to return to the Report menu (see Section F-3, System Configuration for further details). When you have done this select the report type you want and MINFILE/pc will begin generating the report you have requested.

While the system compiles the information that will make up the report, a message line in the bottom left-hand corner of your screen will read "Generating report ... press Escape to halt". When the internal work is complete, the following message will appear at the bottom of the screen: "Formatting report". At this time, the report generation system is assembling the report from the information the computer has just compiled. After a brief delay, the report will appear on the specified device.  If Display in Preview is selected, once the report has been viewed and escaped the message "Print Preview complete.  Press G to Generate report, C to Cancel" appears.

 

NOTE: The MINFILE Master report will take considerably longer to generate than any of the other reports. This is because it contains substantially more information, which must be gathered into temporary files (VIEW files) before the report is generated (see Appendix L4 for Master Report templates).

 

With report generation complete, the message line at the bottom of your screen will change to read "Successfully completed report!" or "Report cancelled! Select device and report".  The system is now ready to generate a new report on the same data, or perform any other function.

 

1. Current Settings

This is the field at the top right hand corner of the Report Menu. This field tells you what the current settings are for the destination; if the destination is the printer it tells you which type of printer. The current setting defaults to your Default Device setting under System Configuration when you enter or leave the Report Menus.

 

2. Change Destination

When you select the Change Destination option, a window pops-up with the destination choices in a list. You may choose to send the report to the display, the printer preview, or a file. When you have selected the destination you want, you will be returned to the Report Menu.  This setting applies to the current session.

 

a. Reports Sent to Display

When you choose to generate a report to the display, the computer will compile the necessary data for the report, the message line at the bottom of the screen will change, and the report will appear on the screen. Only a few reports fit into a single computer screen. You must manually prompt the system to move down through or across the report in order to see it in its entirety.

The commands for moving around in a screen report will appear in a bar at the very bottom of your screen. You can also use the arrow keys and the 'PgUp' or 'PgDn' keys. To exit press the 'Esc' key. An example of a report sent to the display and the commands that appear at the bottom of the screen are as follows:

 

Example of a report sent to the display.

 

<L> Line: Advances through the report one line at-a-time.
<S> Screen: Advances through the report one screen at-a-time.
<P> Pan: Pans the view left and right -- reports often stretch off the right edge of the screen, as well as off the bottom.
<W> Window: Creates a window for the purpose of splitting the display vertically. This makes it possible to view the left and right edges of the report simultaneously (but not the top and bottom). If you select this option, you will see a new menu appear at the bottom of the screen with the following three choices:
<S> Split: Splits the window. Press this to use the cursor left and right keys to change the size of the two windows. The 'Esc' key will return you to the previous menu.

 

HINT: If you are viewing a report on the screen using the window option, and would like to size the windows, make sure that the "Split/Clear/Pan" menu is showing at the bottom of your screen, and press the 's' key. This allows you to change the size of the windows using the cursor-control keys. To move down in the report, press the 'Esc' key until the "Line/Screen/Pan/Window/Continuous/Restart/Quit"menu reappears at the bottom of your screen. You may then move downwards in the report.

 

<C> Clear: Clears the current split window. This command clears the windows presently activated and returns you to the "Split/Clear/Pan" menu.
<P> Pan: Pan allows you to move left and right within either of your two windows by pressing the cursor left and right keys. In order to change which window you are panning, press 'F6'.
<C> Continuous: Continuously scrolls through the report until the end is reached. If you press 'C', and then would like to stop the report and look at a section, press the 'Esc' key.
<R> Restart: Restarts the report from the beginning. This is useful if you want to see a segment of the report again.
<Q> Quit: Quits the current report, and returns you to the Report Menu.

 

HINT: You can advance or move backwards through the report using the arrow keys and the 'PgUp' and 'PgDn' keys. The 'L', 'S' and 'C' keys only move forward in the report.

 

b. Reports Sent to Print Preview

This option displays a preview of the MINFILE report and a list of commands to navigate it.  These commands allow you to alter the preview display or print selected parts of the report.  For example, to zoom in, use the "-" key to make the box smaller and press "ENTER".  Use the arrow keys to pan.  A single page can be printed using Control-P.

 

IMPORTANT:  A known bug in the report writer appears when a single page is printed: if  PageUp or PageDown is used, the preview disappears.

 

c. Reports Sent to the Printer

If you would like to have a paper copy of the reports, select printer from the pop-up list. This option will send the report to whatever type of printer is connected to your computer, presumably the one specified during the installation of MINFILE/pc. However, if you have changed printer types since then, you may need to change the device setting to the appropriate one. For more information on changing the settings for report generation, see Section F-3, System Configuration.

 

d. Reports Sent to File

This option allows you to store your report as an ASCII file which you can then incorporate into other applications (for example, WordPerfect). When you generate a report to file, it will be saved to the directory you were in when you activated MINFILE/pc. This means that if you intend to generate reports to file, it is wise to launch MINFILE/pc from a known directory, so that you may easily find the reports you have saved.

Depending on your purpose, you may have to alter the device settings before you initiate report generation. For example, if you send a report to file for purposes of printing the report on a printer not linked to your computer, then you will need to input the appropriate device settings. If you would like to save the report to a file that you want to use in some other software program, you can select the Exclude Printer Controls option. See Section F-3, called System Configuration for more information.

When MINFILE/pc saves your report to a file on your hard disk, it will automatically save it under the name of the report as follows:

 

MINFILE Report Type

Saved File

MINFILE Master rgen0100.rpt
Production rgen0200.rpt
Capsule Geology/Bibliography rgen0300.rpt
Map Legend rgen0400.rpt
Map Commodity Index rgen4400.rpt
Data Dictionary Control rgen0500.rpt
MINFILE Number Index rgen0600.rpt
Primary Name Index rgen0700.rpt
Primary Commodity Index rgen0800.rpt
NTS Map Index rgen0900.rpt
Alphabetical Index rgen1000.rpt
Commodity Index rgen1100.rpt
MINFILE Reserves/Resources rgen5300.rpt
Confidential Notes rgen1200.rpt

Exploration Report Type

Saved File

Exploration Master rgen5000.rpt
Exploration & Development rgen5100.rpt
Exploration Reserves/Resources rgen5200.rpt

 

This means that if you save two master reports to disk, they will have the same name, and when the second is saved it will overwrite the first. To avoid this, rename the first report you saved to a different name before generating the second report.

To rename the file, access DOS by pressing the 'F9' key. When you do this, the MINFILE/pc screen will be replaced by a DOS screen with the prompt for whatever directory you were in when you started MINFILE/pc. Fortunately, this is also the drive that your reports are being saved to, so there is no need to go hunting for them. To rename your reports, just type 'ren rgen????.rpt ********.rpt' (where ???? stands for the report number which you are renaming, such as 0100 for a Master Report, and ******** stands for the new name you are giving the report). When you have typed this in, press 'Enter'. Now if you type 'dir', you should see that the file called rgen????.rpt is no longer there. Now you can save another report to file without overwriting the first one.

When you have finished renaming the files, type 'exit', press 'Enter', and you will return to the MINFILE screen you left from.

 

HINT: If you need to make any modifications to files while you are in MINFILE/pc, press 'F9' to go to DOS. If you press 'F9' and want to return to MINFILE/pc, simply type 'exit' at the prompt and press 'Enter'. This will not interrupt MINFILE/pc's operations, so the total deposits number will not be reset. If you exit MINFILE/pc (by pressing 'X' in the Main System Menu), your database will reset itself, and all of the searching you have done will be lost.

 

3. System Configuration

Check the values in the Current field on the Report Menu before selecting this option. When you installed MINFILE/pc, you were asked questions about your monitor and printer. The System Configuration option in the Report Menu, will allow you to change the answers you gave while installing the program. If you select System Configuration you will see a screen that looks like this:

 

System Configuration screen.

 

To change the setting simply select the setting that you want. When you have made all necessary changes to your device settings press the 'X' or 'Esc' key and you will be returned to the Report Menu where you can then select which report you want.

You will not need to make these changes again, unless you get a new printer or monitor, or change your mind about how you want your files saved when you generate a report to file.

 

HINT: You only need to modify the device settings once, the changes are stored by the system so that you do not have to keep making them.

 

a. Editor Option

This option is used to specify a text editor for MINFILE/pc.  The default setting is the FoxPro editor included in the MINFILE/pc package (for more information, see section G-3, The Text Editor). When a Capsule Geology, Confidential Comments, or other text screen is created or revised, MINFILE automatically opens it in the selected text editor.

If you wish to use an editor other than the default program, highlight the "Default" option displayed next to "Editor" and press "ENTER".  The message "Enter valid path and filename!" will appear at the bottom of the screen.  Type in the path and name of the new editor.  If you wish to change back to the default editor, simply repeat the process and enter "DEFAULT" as the editor option.

 

b. Datum Option

The Datum option controls the datum in which MINFILE data is displayed.  MINFILE/pc v.4.5a supports both NAD 27 and NAD 83 datums.  

NAD 27 (North American Datum 1927) is a geodetic reference system for North and Central America based on the Clarke 1886 reference ellipsoid point and a datum point known as Meade's Ranch in Kansas. The system originated in 1927, and was used into the early 1960's, when distortions and errors caused by distance and geographical formations became evident.  

NAD 83 (North American Datum 1983) is an international project to recompute and readjust the coordinates and datum for North and Central America in order to correct the errors in NAD 27.  NAD 83 is based on an earth-centred ellipsoid with no single datum point.  The system is internally consistent, and the positioning of the control networks is determined by a combination of satellite data and terrestrial observations.  The Province of British Columbia officially adopted NAD 83 in 1990.

When converting from NAD 27 to NAD 83, geographic and mapping plane coordinates change significantly by +0.1 to -1.1 arc-seconds in latitude and by +3.5 to +6.7 arc-seconds in longitude depending on the location in B.C.  UTM (Universal Transverse Mercator) coordinates will also shift from +175 to +215 metres in Northings and from -75 to -120 metres in Eastings.

 

c. Default Device Option

The Default Device menu fulfills the same function as the Change Destination option in the Report menu. There are four options: Printer, File, Display, and Print Preview.   

HINT:  You may alter the Default Device setting within the Report menu by using the "Change Destination" pop-up menu.

 

d. Display Options

The program will still work even if your monitor is color and the settings are set to monochrome. However, if you have a monochrome monitor, setting the screen option to colour will make the screen go blank. If this should happen to you, you will have to change the settings again, by selecting Monochrome. Immediately after you do this, your screen should return to normal.

 

e. Printer Options

These options are self-explanatory. If you happen to have obtained a new printer since you installed MINFILE/pc or if you want to generate a report to a file to be printed on a different printer, then you may need to change this option. Otherwise, it should be correct each time you activate MINFILE/pc.

 

f. File Type Options

This option controls whether or not printer control codes are included when a report is generated to file. If you choose to include the printer codes, you will be able to print the file using DOS commands, rather than having MINFILE/pc send the report directly to a printer (see Appendix A or your DOS Manual).

Saving the report with printer control codes is not useful if you try to import the report into another application (e.g. word processor) since the cryptic codes will show up in your report. If your plan is to use the report in another application, you should select Exclude Printer controls in order to exclude the printer codes.

 

HINT: When you generate a report to file and want to print the report later, you can save the report to include the Epson or LaserJet printer control codes. The file can later be sent to the printer with the COPY or PRINT commands in DOS (see your DOS manual).

If you save the report to file with the intention of importing it into a word processor, you must save the report without any printer control codes, as they will not be needed. The report can be formatted using your word processor.

 

g. Code Maintenance Options

This option controls access to the MINFILE code tables.  When the setting is at "OFF", you will see only the User Maintenance option in the main system menu.  Once you have altered the setting, you will be able to edit the MINFILE codes. For more information on MINFILE code tables, see Code Table and User Maintenance (Chapter XI).

 

IMPORTANT: Users who are unfamiliar with MINFILE/pc should NOT attempt to edit the MINFILE codes, as this may lead to corruption of the database and serious program errors.

 

4. Report Type

Select the choice which corresponds with the type of report you would like to generate. For a description of each available report type, see the section entitled MINFILE Reports (Chapter IV) and the section entitled Exploration Reports (Chapter VIII). Also, a sample of each available report is included as Appendix O to this manual.

 

5. When You Are Done With Report Generation...

Once you have finished generating reports you will need to go back to the Main System Menu. To do this, wait until your last report is completely generated (the bottom of the screen will read "Successfully Generated Report!"). If you have no more reports to generate from your present data, press the 'X' or 'Esc' key. Either of these actions will return you to the Main System Menu.

You might find it useful to save the data you have isolated as a Search File (see Utilities, Import/Export Search File). This will allow you to retrieve your search result at a later time.

If you would like to search the entire database again, remember to reset the total deposits (see the section of this manual entitled Between Searches (Chapter2, Section E-2) for information on this). Alternately, you may wish to narrow your database further, and generate reports on the newly isolated data. To do this select Search Database from the Main System Menu and you will go straight to the Main Search Menu. You may then begin searching the data you have already isolated, to further narrow your database.

 

G. General Comments on the Data Entry System

 

The Data Entry System allows you to browse, add, delete, or modify MINFILE occurrences or Exploration Projects. This essentially means that you may, if you wish, customize your dataset by adding information as you obtain it, or deleting data that is out of date. You may also create entirely new occurrence or project records, or delete existing ones.

Figure 1. Steps for Data Entry in MINFILE/pc

Figure 1. Steps for Data Entry in MINFILE/pc.

Please note that if you make changes to the MINFILE data, it is no longer compatible with the distributed MINFILE data (GSB, Victoria).

The Data Entry portion of MINFILE/pc contains the most complex procedures. The basic steps in using the Data Entry System are shown in Figure 1, in the general order in which they should be taken. For an example of MINFILE Data Entry in use see Appendix J.

The Data Entry system is equipped with numerous edit checks that will help you use it. These checks will prevent you from leaving the system before you have submitted or undone any changes you have made. They will also prevent you from making any changes which do not meet the requirements (locations outside of B.C., for example). All you need to do is keep an eye on the message bar at the bottom left of the screen. It will advise you of problems you might encounter in Data Entry.

 

1. Getting into the Data Entry System

To access the Data Entry System select Data Entry from the Main System Menu. When you do this, the message bar at the bottom of your screen will at first read "Loading Data Entry System...". Shortly afterwards, that line will be replaced with "Gathering Information...". In a few moments, your screen will change and you will see the Main Data Entry screen. You are now ready to begin using the Data Entry System.

 

2. Using the Menus in the Data Entry System

You can select any field on a data entry screen by clicking on the field prompt with the LEFT mouse button while in edit mode. Also, you can select any drop-down menu, or make a selection from a drop-down by clicking on it. If you click on a non-specific area of the screen (outside of any field) the system behaves as if you had pressed the 'Esc' key and returns to the previous drop-down menu and/or closes a window.

The Data Entry System differs from the rest of MINFILE/pc in one very important way: it requires you to use drop-down menus. When you enter the Data Entry System, the menu furthest to the left (entitled "Deposit" or "Project") will be highlighted, and a rectangle containing a number of choices will drop down from the top of your screen. Use your left and right arrow keys or mouse to move from menu to menu. When you get to a menu that has the option you would like, use the up and down arrow keys or mouse to highlight that option. Once the option you want is highlighted, press 'Enter' and your choice will be activated.

You can also move up and down within a menu by typing the first highlighted letter of your choice. For example, while in the Deposit menu, if you would like to exit to the Main System Menu,type 'X'. When you make your selections in this way, they will be automatically executed when you press the appropriate key --there is no need to press 'Enter'.

Before you begin editing, it is recommended that you get acquainted with the Data Entry menus, by moving around in the system. Once you are familiar with the way choices are made in the system, you can move on to the next step: choosing an occurrence to edit.

 

3. The Text Editor

If you are using the editor (the FoxPro editor) that comes with MINFILE/pc, the following notes will help. If you are using your own editor, consult its manuals. The Text editor is used with Identification Comments, Capsule Geology, Bibliography, Confidential Notes, and Reserves/Resources Comments in MINFILE Data Entry, and with Exploration Notes in Project Data Entry. The following information is also contained in the on-line Help system and can be accessed from anywhere in Data Entry by selecting it from the Help drop-down menu.

 

CURSOR MOVEMENT KEYS:

Arrow Keys - Moves cursor one character at a time.
PgUp or PgDn - Moves cursor one window of text.
Home or End - Moves cursor to start or end of current line.
Ctrl+Arrow (L/R) - Moves cursor one work to right or left.
Ctrl+Home or End - Moves cursor to start or end of text.

KEY COMBINATIONS FOR SELECTING TEXT:

Shift+Arrow - Selects one character or line at a time.
Shift+PgUp or PgDn - Selects from cursor to start or end of text.
Shift+Home or End - Selects from cursor to start or end of line.
Shift+Ctrl+Arrow - Selects from cursor to start/end of word.
Shift+Ctrl+Home or End - Selects from cursor to start or end of text.

CONTROL KEYS AND MOUSE ACTION:

Ctrl+W - Exit current edit and save any changes.
Ctrl+Q or Esc - Exit current edit without saving changes.
Click Upper Left Box - Exit and confirm save if any changes.
Right Side Bar - Move screen up and down with mouse.
Double-click Title - Reduce or expand text window.
Click and Drag Title - Moves position when in reduced window.

SELECT TEXT WITH MOUSE:

Click and Drag - Select a range of characters.
Double-click - Select a word.
Double-click & Drag - Select a range of words.
Triple-click - Select a line.
Triple-click & Drag - Select a range of lines.
Shift+click - Select text from previous cursor position.

DELETE TEXT:

Backspace or Delete - Delete a character.
Ctrl+Backspace - Delete a word.
Select text+Backspace - Delete a selection.

 

4. Getting Help In The Data Entry System

The Data Entry System has its own Help screens. These screens are NOT activated by pressing 'F1', as they are in the other sections of MINFILE/pc. Instead, you can activate the Data Entry System's Help screens by using the arrow keys to highlight the "HELP" menu (furthest to the right). When the drop-down menu appears on the bar, highlight the words "MINFILE/pc help system" and press 'Enter'.

The help screens for the Data Entry System provide basic information on the system and how to use it. To move from one help screen to the next, press the spacebar. When you have cycled through all the screens, you will automatically be bumped back to the "HELP" drop-down menu. You might find it useful to look at these screens in Appendix B of this manual.

 

5. Getting out of the Data Entry System

To leave the Data Entry System highlight the "Exit to Main Menu" option in the Deposit menu (far-left of the screen), and press 'Enter', or press 'e'.

There are times when MINFILE/pc will not let you exit the Data Entry System. Most often, this will be due to the fact that you have not submitted or undone the changes that you made. If you make any changes whatsoever to an occurrence, you must either "submit" the changes to the database, or "undo" them, thus keeping the old data. If you have not done one or the other of these and you attempt to leave the Data Entry System, you will see the following message at the bottom of your screen: "Screen has been changed - either submit or undo". If you want to keep the changes you have made, select "Submit" from the Edit menu. If you do not want to keep the changes, select "Undo" from the Edit menu. When you have done one or the other, you will be able to exit to the Main System Menu.