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Ministry of Energy Mines and Responsible for Core Review

Chapter VI - MINFILE Data Entry

 

A: Selecting an Occurrence to Edit: The Deposit Menu
B: Selecting A Screen to Edit: The Screen Menu
C: Edit Modes In the Data Entry System: The Edit Menu
D: Printing A Report in Data Entry: The Print Menu
E: Obtaining Help in Data Entry: The Help Menu

 

The MINFILE Data Entry System allows you to browse, add, delete or modify MINFILE occurrences. This means that you can customize your dataset by adding information to occurrence files as you obtain it, or deleting data that is out of date. You may also create entirely new anomaly or occurrence records, or delete existing ones. Refer to General Comments on the Data Entry System (Chapter II, Section G) for further information.

Please note that if you make changes to the MINFILE data, it is no longer compatible with the distributed MINFILE data.

 

A.

Selecting an Occurrence to Edit: The DEPOSIT Menu

 

When you activate the Data Entry System, the first screen to appear is the Identification screen for the first MINFILE occurrence in your database. For example, if "082M 001" is your lowest MINFILE number, then that will be the occurrence that appears when you start the Data Entry System. If you want to edit another occurrence, however, you will have to use the Deposit menu (at the far left of your screen) to select it.

 

Selecting an Occurrence to Edit: The DEPOSIT Menu.

 

To select the Deposit menu, use the left and right arrow keys to highlight the word "deposit" at the top of your screen. When you have done so, the Deposit menu will drop down.

To select the Deposit menu, use the left and right arrow keys to highlight the word "deposit" at the top of your screen. When you have done so, the Deposit menu will drop down.

 

HINT: If you have done a MINFILE search prior to entering the MINFILE Data Entry System, then you will only be able to edit those occurrences isolated by your search. If you would like to edit an occurrence which you only know by name, you should isolate it with a MINFILE name search and then go to the Data Entry System to make changes.

 

1. Select From List

If you select this option, a table of the MINFILE numbers of the occurrences in your selected dataset will appear on the screen. Along with the numbers, the table includes the Primary name, Latitude and Longitude, UTM coordinates and various other fields for each occurrence. Use the 'Ctrl' and the left or right arrow keys simultaneously to view the fields. Move the highlight up and down in the list by pressing either the up and down arrow keys, or the 'PgUp' and 'PgDn' keys. When the highlight is sitting on the number of the occurrence which you would like to edit, press either the 'Esc' key, or the 'Ctrl' and 'End' keys simultaneously. When you have chosen your selection the message bar at the bottom of your screen will say "Gathering Information..." for a moment, and then the Identification screen for the occurrence you selected will appear.

 

2. Previous in List

Selecting this option will select the previous occurrence from the list of MINFILE occurrences. If you have any occurrence except the first one in the list currently active, and you select this option, the message "Gathering Information..." will appear for a moment, and then the identification screen for the previous occurrence will appear on your screen. If, however, you are already on the first occurrence in your list, you will see the message "Beginning of file reached - no more records". If you get this message, you will have to use a different method to select the occurrence you would like to edit.

 

3. Next in List

When you select this option, the identification screen for the next MINFILE occurrence in the list will appear. If you are already editing the last MINFILE occurrence in your list, the message "End of file reached - no more records" will appear, and you will have to use a different method to select the deposit you would like to edit.

 

4. MINFILE Number Select

This option allows you to directly select an occurrence to edit by entering the MINFILE Number. This is the quickest method for selecting an occurrence if you know the MINFILE Number. When you select this option, a box will appear on your screen which says "MINFILE No. : _________". Simply enter the 9-character MINFILE Number and press 'Enter'.

HINT: Remember that you must enter blanks in the correct spot when entering a MINFILE Number. For example, if you enter '082M001', you will get the message "MINFILE Number doesn't exist". the MINFILE Number must be entered as '082M__001' (9 characters).

If you enter a MINFILE Number which does not appear in your database, the message "MINFILE Number doesn't exist" will appear at the bottom of your screen, and you will be returned to the "Deposit" menu to try again.

 

5. Create an Occurrence or Anomaly

This option allows you to enter data for a new MINFILE occurrence or anomaly. When you select this option, a box which says "MINFILE No. : _________" will appear on your screen. Enter the MINFILE number you would like to assign to your new occurrence, using the same format as you find in already existing MINFILE numbers. If you want to create a new anomaly, see the numbering rules below.

 

HINT: Any time you create a new MINFILE occurrence, you will have to assign a MINFILE number to it. The British Columbia Geological Survey assigns MINFILE numbers on the basis of NTS map sheet number. The first 4 to 6 digits of a MINFILE number represent the NTS map sheet which contains the occurrence; the remaining 3 digits are part of a numerical list of occurrences on that map sheet. For example, the first occurrence for NTS Map Sheet 082M would have the number "082M__001". Similarly, the 100th occurrence for the same map sheet has the number "082M__100".

There are some limitations regarding the MINFILE number you assign to new occurrences in your database. First, the pattern of letters and numbers must be exact: the first 3 digits are numbers, the next 3 are letters or spaces, and the last 3 are numbers. In addition, the first 3 digits which you may use must fall between '082' and '114'. Also, the fourth digit must be a letter from 'A' to 'P'. The 5th and 6th digits of a MINFILE number must be two letters (or two spaces), and the final three digits may be any combination of numbers or letters.

 

You can now create your own "occurrences" and maintain them separately from the core portion of the database.

Anomalies are numbered differently than MINFILE occurrences. All anomalies entered into the system must be coded with numbers in the following format:

MMMMDDnnn where:

MMMM = NTS mapsheet number.
nnn = Number of anomaly per NTS map

DD = 2 char Region CODE as follows:
KM = Kamloops
PG = Prince George
NL = Nelson
VN = Vancouver
SM = Smithers

Example: 082MKM001

 

Only the first 4 digits of the NTS mapsheet are included in anomaly numbers. The 2 character Region Code may also be any 2 characters other than SE, SW, NE or NW.

When you have entered a number for the occurrence or anomaly you would like to create, you will automatically be moved to the first screen (Identification) in Edit mode (Append). See the sections of this manual entitled Screens in the Data Entry System, and Edit Modes for the Data Entry System for more information on what to do at this point.


6. Delete an Occurrence or Anomaly

Selecting this option deletes whichever occurrence or anomaly you currently have displayed on the screen. Therefore, if you select this option before you have made any other deposit selection, you will delete the first deposit in the list.

When you activate this option, you will be asked "Are you sure you want to delete occurrence information?" If you do, press 'y', and the words "Deleting deposit information..." will appear at the bottom of your screen. When the deposit has been deleted, the message "Deposit successfully deleted" will appear at the bottom of the screen. You will be returned to the "Deposit" drop-down menu. You can now select another option.

 

HINT: If you would like to use the Data Entry System to delete a MINFILE occurrence, make sure that you locate and select the occurrence using one of the first four options on the "Deposit" menu FIRST. Otherwise, you will simply be deleting whichever occurrence is presently visible on your screen.

 

If you decide that you do not want to delete the occurrence, press 'n'. When you do this, the message "Deposit delete cancelled" will appear, and you will be returned to the "Deposit" menu.

 

7. Append from Updates

In order to use this option, you must have already used the Import/Export Updates option (from the MINFILE Utilities Menu). This option allows you to replace updated MINFILE data with the existing data. When you select this option, you will be shown a list of all the occurrences for which updates have been imported. Move the highlight down the list using the arrow keys, and press 'Esc' to select the occurrence you would like to append. When you have done so, the question "Append or exit? (A or X)" will appear at the bottom of your screen. Hit 'A' to continue. If you attempt to append an occurrence which already exists in your database, the following message will appear: "MINFILE # exists. Replace or exit? (R, or X)". If you would like to replace your existing data with updated data, press 'R'. If not, press 'X'.

When you choose 'R' the message "Deleting existing occurrence..." will appear. When the old data is deleted, this message will change to read "Appending updated occurrence (MINFILE number)". When this is done, the message "Gathering information..." will appear, and you will be returned to the "Deposit" menu.

 

HINT: When options are in grey the user cannot select that option.

 

B. Selecting a Screen to Edit: The SCREEN Menu

 

Each occurrence is represented in the Data Entry System as a set of 8 screens. You will notice, however, that there are 11 options on the Screen menu. Two of the screens have not yet been compiled, and therefore do not function (see Section B-10). For this reason, MINFILE/pc will not let you select these screens -- if you attempt to highlight them on the menu, the highlight will jump to either "Identification" or "Notes" (depending upon whether you are moving up or down).

 

Selecting a Screen to Edit: The SCREEN Menu.

 

To select the screen you would like to edit, simply highlight the name of that screen, and press 'Enter'. You will see the message "Gathering information..." at the bottom of your screen, as MINFILE/pc collects the information. When this is complete, the Screen menu will close, and the Edit menu will drop down, ready for use (for more information on what to do here, see the section entitled Edit Modes in the Data Entry System).

In the following sections, you will find brief descriptions of each screen in the Data Entry System.

 

HINT: Whenever you save the Identification Comment, Confidential Notes, Capsule Geology or Bibliography fields, a copy of the text information is stored in the MINFILE\TEMP directory as individual files with the following extensions, respectively: .TXT, .CFC, .CAP, .BIB. These files are backup copies and can be deleted periodically.

 

1. Identification Screen

The Identification screen is the first screen you will see when you activate the Data Entry System. It contains all of the location information for the occurrence you have selected. It also contains the names (up to 16) for the occurrence, its status, a brief comment on the location, and information on whomever coded and revised the occurrence data.

The Data Entry System is equipped with a "Fail-safe" device, such that if you attempt to submit data which does not meet all of the requirements, you will be prompted to change the appropriate fields with a message such as "Status is required", or "BC Latitude must be between 48 and 60". When you receive such a message the Edit menu will automatically be reactivated so that you may append or revise the required fields and submit the screen again. When all of the requirements of the identification screen have been met, and you submit the screen, you will see the messages "Editing occurrence information...", "Writing information to database..." and "Data successfully submitted to database" appear (one after the other).

 

NOTE: The Identification Comment field is handled by your Text Editor, similar to the Capsule Geology (Chapter VI, Section B-7). See Chapter II, Section G-3 for editing, exiting and saving this field.

 

There are a few limitations to keep in mind when you are working in the Identification screen (see Table 1). The Identification screen looks like this:

 

Identification screen.

 

Table 1. Notes on the Identification Screen

 

Field Name Notes to Remember
   
MINFILE Number Must be entered.
NMI Number Optional.
Status Must be entered.
Names One must be entered, up to fifteen others are optional.
Mining Method If Status is Producer or Past Producer, then an 'x' must be placed beside EITHER "Open Pit" OR "Underground".
NTS Maps At least one must be entered.
BC Maps Optional (not presently used).
Latitude Must fall between 48o and 60o North. Either Latitude/Longitude OR UTM Zone, Northing, and Easting MUST be entered.
Longitude Must fall between 114o and 140o West.
Elevation Must be entered.
Mining Division At least one must be entered.
UTM Zone Must fall within B.C.'s boundaries (between 07 and 11). Either UTM Zone, Northing and Easting OR Latitude/Longitude MUST be entered.
Northing Must fall between 5370000 and 6652000.
Easting Must fall between 290000 and 710000.
Location Certainty One of three choices provided must be selected.
Comments This field activates the text editor. You may enter a comment of up to 70 characters in length and unlimited lines.
Date Coded If you are creating a new occurrence, this must be filled, otherwise, it is inaccessible (defaults to current date).
Coded by Same as Date Coded.
Field Checked 'Y' or 'N' must be entered.
Date Revised If you are revising the occurrence (for first time), you must fill this in (defaults to current date).
Revised by Must be filled (first time).
Field Checked 'Y' or 'N' must be entered (first time, defaults to N).

 

HINT: For location, you can enter either UTM's or Latitude/Longitude but not both. The program automatically converts UTM's to Latitude/Longitude or vice versa when submitted. However, when you change existing UTM data, the Latitude/Longitude will automatically be changed when you submit the data and vice versa.

Once you have successfully submitted a screen, the new information is stored permanently in the database, and you will automatically be returned to the Edit menu. You are now ready to choose another screen to edit.

 

2. Mineral Occurrence Screen

This screen contains the mineralization information on the occurrence you are editing. Points to remember when you are entering or modifying data in this screen are listed in Table 2). To activate this screen, highlight the words "Mineral Occurrence" on the Screen Menu, and press 'Enter'. You will see the message "Gathering information..." at the bottom of your screen, and the following screen will appear.

 

Mineral Occurrence screen.

 

Table 2. Notes on the Mineral Occurrence Screen

 

Field Name Notes to Remember
   
MINFILE Number Cannot be changed from this screen.
NMI Number Cannot be changed from this screen.
Commodities At least one must be entered, up to fifteen may be entered. Commodities must be entered in decreasing order of importance.
Significant Minerals One must be entered, up to sixteen may be entered.
Associated Minerals Optional. Up to eight may be entered.
Alteration Minerals Optional. Up to eight may be entered.
Alteration Type Optional. Up to five may be entered.
Deposit Characteristics At least one must be entered. Up to four may be entered (decreasing order of importance).
Deposit Classifications At least one must be entered. Up to four may be entered (decreasing order of importance).
Deposit Type Optional. Up to four may be entered (decreasing order of importance).
Deposit Shape Optional.
Deposit Modifiers Optional.
Deposit Dimensions Optional.
Strike / Dip Optional.
Trend / Plunge Optional.
Age of Mineralization Optional.
Isotopic Optional.
Material Dated Optional.
Dating Method Optional.
Comments Optional. May be up to 70 characters in length and 3 to 4 lines maximum. Must be filled in if structure fields are used.

 

If any of the requirements are not met when you attempt to submit an edited screen, a series of messages at the bottom of your display will tell you what modifications need to be made.

 

3. Host Rock Screen

This screen will appear when you highlight "Host Rock" on the Screen menu and press 'Enter'. It looks like this:

 

Host Rock screen.

 

In this screen, it is necessary that at least one Formal Host or Informal Host be entered. You can enter up to two of each. If a Formal Host has been entered, you must enter both a Group and Formation (you can use "Unknown" or "Undefined" if necessary). The corresponding Stratigraphic Age MUST also be entered (use "Unknown" if necessary). The same holds true in the Informal Host category -- if identified, then a Stratigraphic Age must be entered. Table 3 provides an overview of the requirements for this screen.

 

Table 3. Notes on the Host Rock Screen

 

Field Notes to Remember
   
MINFILE Number Cannot be accessed from this screen.
Name Cannot be accessed from this screen.
Dominant Host Rock Must be entered.
Lithologies One must be entered. Up to ten may be entered.
Formal Host (section) If no information is entered in the section under Formal Host, then an entry MUST be made in the Informal Host section. Up to two Formal Hosts may be identified for an occurrence.
Formal Host (Field) Either '1' or '2' must be entered (depending on how many Formal Hosts have been identified for the occurrence). NOTE: '1' and '2' are used here as labels, not counters.
Group At least one group and/or formation must be entered, IF a Formal Host is identified for the occurrence.
Formation This must be entered if a Group has been identified.
Stratigraphic Age Must be entered IF data for a Formal Host is entered. Leave blank if no Formal Host is identified.
Isotopic Age Optional. Activates a three-element field -- all three parts must be entered if Isotopic Age is stated.
Informal Host (section) This section is optional IF data has been entered in the Formal Host section. If no Formal Host is identified, then data MUST be entered in this section. Up to two Informal Hosts may be identified for any occurrence.
Informal Host (field) Either '1' or '2' must be entered (see Formal Host).
Igneous/ Metamorphic/Other Must be entered if an Informal Host for the occurrence has been identified.
Stratigraphic Age Must be entered if an Informal Host has been identified.
Isotopic Age Optional. Same as Isotopic Age in the Formal Host section.
Comments Optional. Up to 70 characters may be entered; 2 lines maximum.

 

Making entries under the Lithologies heading in the Host Rock screen is also complex. When you activate the Lithologies field, you will see four boxes appear, one above the other. You MUST enter at least one rock type (you can enter up to ten), and for each rock type, you have the option of entering up to three modifiers. Remember that these modifiers will be displayed in order, so it is important that you enter them in the order in which you wish them to appear.

Anything you enter in the Host Rock screen will be checked to ensure that it meets the requirements. If any of these requirements are not met, then you will (when you Submit the screen) be prompted to change the appropriate fields. When all of the requirements have been met, the information will be permanently stored in the database when you submit. You will be returned to the Edit menu.

 

4. Geological Setting Screen

This screen is activated when you highlight the words "Geological Setting" on the Screen menu, and press 'Enter'. The following screen will appear:

 

Geological Setting screen.

 

There are certain requirements which must be met when you are editing this screen. These are outlined in Table 4. When all of the requirements have been met and you submit the screen, the information will be permanently stored in the database. You will be returned to the Edit menu to carry on.

 

Table 4. Notes on the Geological Setting Screen

 

Field Notes to Remember
   
MINFILE Number Cannot be accessed from this screen.
MINFILE Name Cannot be accessed form this screen.
Tectonic Belt Must be entered.
Terranes One must be entered. Up to two may be entered.
Physiographic Region Must be entered.
Metamorphism: Types Must be entered if Metamorphic Grades or Relationships are entered. Otherwise optional.
Metamorphism: Grades Optional (must be entered if meta type chosen).
Metamorphism: Relationships Optional.
Comments Optional. Up to 70 characters in length; 1 line.

 

5. Reserves/Resources/Assay Screen

When you select the Reserves/Resources/Assay screen, the following appears:

 

Reserves/Resources/Assay screen.

 

Due to the number of levels of data, this screen has complex requirements and limitations for the data you enter. However, MINFILE/pc facilitates the entry of this data as much as possible. In the event that any of the requirements are not met when this screen is submitted, a message will appear, telling you which fields need to be modified. Once the required modifications have been made, MINFILE/pc will allow you to submit the screen and write the new information to the database.

 

NOTE: If there are no reserves/resources/assay data for the occurrence you are editing, do not enter anything in this screen. As soon as you enter something, the limitations outlined below "kick in".

Requirements and limitations for the Reserves/Resources/Assay screen are summarized in Table 5.

 

Table 5. Notes on the Reserves/Resources/Assay Screen

 

Field Notes to Remember
   
MINFILE Number Not accessible from this screen.
Name Not accessible from this screen.
Ore Zone Must be entered. An unlimited number of different ore zones may be identified for each occurrence. If the category is Assay then the ore zone name should be generic such as adit, drill hole, main, rock, sample, etc.
Year Must be entered. This represents the year in which the reserves or assay data for the occurrence were published.
Category At least one must be entered. You may enter up to five categories for each ore zone in an occurrence. However, you cannot have an "Assay" category with the same ore zone name as another existing category for any given occurrence.
Sample Type Must be entered IF 'Assay' has been entered in the Category field. Otherwise, this must be left blank.
Calculation One calculation type ('A') must be entered for each Category. A second calculation MAY be used (labeled 'B'), EXCEPT for "Assay" data, which has only one ('A') calculation. The 'A' and 'B' in the Calculation field are simply labels -- you will not be able to enter 'B' unless you have already entered the required information under calculation 'A'.
Quantity Must be entered, except for "Assay" when quantity can NOT be entered. This must be entered once for each Calculation in the occurrence.
Commodities At least one must be entered PER calculation. Up to six may be entered per calculation. Commodities are included for the Assay Category. Any commodities entered in the Reserves/Resources/Assay screen MUST also appear in the Mineral Occurrence screen first.
Grades Must be entered for EACH commodity listed. Grades are expressed in grams/tonne (precious metals) or per cent (all other commodities).
Reference Must be entered. This is a bibliographical reference for the source of the reserve/resource/assay data quoted. The field length is 70 characters; 2 lines.
Comments Optional. May be up to 70 characters in length and unlimited lines.

 

6. Production Screen

This screen includes all the information on production for an occurrence. If you enter nothing in the Production screen, MINFILE/pc will simply assume that there is no production data for the occurrence. However, if you do enter production data, a number of restrictions and requirements are "activated" and must then be met. When you select the Production screen, you will see the following:

 

Production screen.

 

When you are working in the Production screen, it is important to remember that the screen only shows you one year of production data (while the occurrence could have data for every year since 1885). For this reason, you must use the "Options" command (from the Edit menu) to select the year you are interested in or to create a new year (see Section C-9 entitled Options, for more information on this). When Options is selected the following screen appears:

 

Selection production year.

 

For each year of production data that you enter or modify, there are certain requirements that must be met. Table 6 outlines these basic requirements.

 

Table 6. Notes on the Production Screen

 

Field Notes to Remember
   
MINFILE Number Cannot be accessed from this screen.
Name Cannot be accessed from this screen.
Year If production data is to be entered, then a year must be entered first (through the Options, Create choice in the Edit Menu).
Ore Mined For each year of production data entered, EITHER Ore Mined or Ore Milled (or both) should be entered, although they can be left blank.
Ore Milled Optional. Should be entered if possible.
Commodities At least one must be entered for each year of production data included in the screen. Any commodity appearing in this field must ALREADY exist in the Commodities Field of the Mineral Occurrence screen.
Quantities A quantity must be entered for each commodity in the commodity field. Remember that precious metals are expressed in grams, and all other commodities are expressed in kilograms.
Comments Optional. May be up to 66 characters in length. A reference must be included here if the data is from a source other than Resource Policy Branch.

 

MINFILE/pc will not allow you to submit your changes to the database if any of the requirements noted in Table 6 are not met. When all of these are fulfilled, and you submit the screen, MINFILE/pc will write the new information to the database and return you to the Edit menu to carry on.

 

7. Capsule Geology Screen

This screen (and the Bibliography screen) is different from the other Data Entry screens in MINFILE/pc. Rather than having a set of fields for you to edit, this screen is simply a text editor, into which you type the new Capsule Geology (or edit the old one).

In order to activate the Capsule Geology edit screen, pick Capsule Geology from the Screen menu, and press 'Enter'. When you do so, the screen below will appear.

 

Capsule Geology screen.

 

If you would like to look at the already existing Capsule Geology, press 'B', and you will be moved into the text editor to view the file. When you use the Browse mode, you will not be able to save any changes. If you would like to make changes to the Capsule Geology, press 'E' (instead of 'B') and you will be put into the editing mode of the Capsule Geology screen.

At this point, you may enter the Capsule Geology text which you would like attached to the occurrence record. Unless you specified your own text editor when you installed MINFILE/pc (see the section entitled How to Install MINFILE/pc, Chapter I, Section B-3), the screen in which you will edit the capsule geology will look similar to this (using the FoxPro editor):

 

Edit Capsule Geology.

 

NOTE: Remember that the above screen is taken from a specific MINFILE occurrence. If you are creating a new occurrence, the screen will be blank. If you are editing another occurrence, the Capsule Geology text will be different from the one displayed for Eskay Creek.

 

If, for any reason, you want to exit the editor without saving your work, press 'Ctrl Q' or 'Esc', and the question "Discard Changes? (Y/N)" will appear on the screen. Enter 'Y' to leave the editor, enter 'N' to return to your Capsule Geology and continue editing. When you have finished editing the document, press 'Ctrl' and the 'W' key simultaneously ('Ctrl + W'), and you will see the message "File is being saved". Alternatively, mouse click on the upper left box and you will be asked "Save Changes to your filename ?". You will then move back into the first screen you saw upon activating the Capsule Geology screen, and the Screen menu will drop down. At this point, you are ready to edit another screen. Use the F1 key for help in the editor or see Operating MINFILE/pc .

 

8. Bibliography Screen

This screen is very similar to the Capsule Geology screen in that it does not provide you with a set of fields to "fill in", but instead activates a text editor (FoxPro unless otherwise specified) which will allow you to enter as many bibliographical entries as necessary. See the Capsule Geology section for a description on exiting and saving your edits.

The procedure for using this screen is the same as that for the Capsule Geology. First, highlight "Bibliography" on the Screen menu, and the following screen will appear:

 

Bibliography screen.

 

If you just want to look at the references that already exist for the occurrence press 'B'. If you are creating a new bibliography, or would like to add new information to an old one, press 'E'. The Append File feature is used to append text to the current bibliography from a previously created text file.

You will notice when you look at the bibliography for any MINFILE occurrence, that there are codes used, rather than full words (for example, "EMPR BULL" or "GSC MAP"). Each code represents a different publication which provided information on the selected occurrence. A listing of these codes and what each one means is contained in Appendix H  to this manual. An '*' indicates a significant reference.

 

When you are in the Bibliography screen it will look like this:

 

Edit Bibliography.

 

NOTE: If you enter the Browse mode, it will seem like you can make changes to the file you are looking at. However, when you leave the editor, any changes you may have entered under Browse will be lost. Therefore, make sure that if you want to make changes, you enter in the Edit mode (by pressing 'E').

 

9. Notes/Confidential Comments

This text field allows the user to enter anecdotal information, sometimes confidential, regarding occurrences and anomalies. Since much of this information may be confidential in nature, the field is linked to the system security. Only personnel entering the system with complete access are granted access to the Notes field.

 

The screen appears as follows:

 

Edit Confidential comments.

 

The Notes field is selected from the screen drop down menu. Access to the notes is always in edit mode, there is no Browse mode. The screen and edit features are similar to the Capsule Geology screen.

 

10. Exploration Activity and Work History

The Exploration Activity and Work History screens have not been developed yet. The Exploration Activity screen will link occurrences to Project information, which will include significant mining and exploration activity carried out on a project. The Work History screen will contain information on the historical work done on an occurrence. Currently some Work History data will be found in the Capsule Geology.

 

C. Edit Modes in the Data Entry System: The EDIT Menu

 

Once you have decided which screen you would like to edit, and have selected that screen, you need to select an edit mode. It is important to remember that some modes will not work with all screens. For example, if you are using the Reserves or Production screens, you must use the Options command to begin editing. Table 7 shows a summary of which edit commands should be used in a variety of situations.

You will always be able to tell what Edit mode you are in by looking at the top right section of your screen, immediately below the time and date. At this location, MINFILE/pc will display the edit mode which is currently activated.

 

Edit Modes in the Data Entry System: The EDIT Menu.

 

Table 7. Edit Commands in MINFILE/pc

 

If you want to... Use this command
   
Add new information to an empty field. Append
Add new information to an already existing field (at the bottom of a list) Append
Fix a Typing Error in an existing field Revise
Look at a complete item list (Names, Commodities, etc.) Browse
Remove information from a field which is not a list Revise
Remove an item (e.g. commodity or name) from a list Delete
Move a commodity up or down in a list Move
Insert an item in a list (other than at the bottom) Insert
Save all changes you have made to a screen Submit
Cancel all changes you have made to a screen Undo
Make modifications to the Reserves/Resources or Production screens. Options
Compare present MINFILE occurrence record with updated record (from Import/Export Updates) Compare
Add or modify a Capsule Geology entry Text editor commands.
Add or modify a Bibliography Text editor commands.

 

1. Append

The Append command is used if you would like to add information to a field. If you are creating a new occurrence record, then this is the command you need to use when you first begin, since none of the fields will contain any data. If you are adding data to an empty field in an otherwise completed occurrence, you also need to use the Append command.

If Append is not the appropriate command to be using, MINFILE/pc will tell you so. For example, most fields in the database have a limited number of entries (e.g. only sixteen occurrence names may be entered). If you attempt to use Append to add information which exceeds the limits of the field, the message "Maximum allowable # of field values entered" will appear at the bottom of the screen.

 

2. Revise

The Revise command is used if you would like to change information which has already been entered in a field (to correct a spelling mistake, for example). Because its function is only to revise existing information, you can NOT open an empty field in Revise mode.

If you would like to put information in an empty field, you need to use the Append command. For example, if you would like to add a new commodity to a list of commodities, and you attempt to use Revise, you will be unable to activate an empty field to insert the new commodity. Similarly, if you attempt to revise an empty multiple field (one which allows more than one entry), you will be denied access to that field, and will show the message "No multiple data to modify -- use append".

 

HINT: While you may not use the Revise command to add new information to a list in MINFILE/pc, you may use it to replace an item in a list with a new item (to replace "gold" with "silver", for example). You can also use the Revise command to delete fields.

 

3. Browse

This mode is used to look at fields which have more than one entry in them (e.g. Name, Commodity, or Significant Minerals). You will notice that when you are in the Data Entry System, you can only see the first entry in any field whether it has one entry, or sixteen. The Browse mode will allow you to view the entire list for any field.

To use this mode, go to the Edit menu, then move the highlight to Browse (using the arrow keys), and press 'Enter'. This will highlight the first field with multiple entries, which can be seen in a small window when 'Enter' is pressed. If you would like to look at a different field, press 'Enter' again, and the window will close, and you may move the highlight to another multiple field to view its contents. It automatically bumps you to the next multiple field.

This mode has no effect on the content of the fields. You will be unable to make any changes in the fields you view. The Browse mode will also skip over any fields which are not multiple entry fields (Latitude or Longitude, for example), since there is no list to view, you are able to see these fields in their entirety without activating an extra window.

 

4. Delete

This mode is similar to the Browse mode; it can be used only on fields which have multiple entries (lists). This feature allows you to activate a list (of commodities, for example), and remove any one of them, simply by highlighting the one you would like to remove, and pressing 'Enter'.

To activate Delete mode, highlight the word "Delete" in the Edit menu and press 'Enter'. This will jump the highlight bar to the first multiple list field. You can move around using the arrow keys. Select the field you would like to edit, and press 'Enter'. A window containing the list you have selected will appear. To delete an item from that list, simply highlight it (using the arrow keys), and press 'Enter'. The item is now deleted.

When you use this function to remove items from a list, you must either "Submit" or "Undo" before you will be able to exit the screen. If you Submit the change, all items you have deleted will be permanently removed from the occurrence record. If you Undo the changes you have made, any deletions you selected will be undone, and the items will be replaced in their original positions in the list.

Like the Browse mode, the Delete mode will not allow you to activate fields which are not multiple entry fields (those which do not contain lists).

 

HINT: If you would like to remove information from a single entry field, then you must use the Revise mode, rather than the Delete mode.

 

5. Move

The Move mode is used to move existing entries in a list to different positions. This mode is used only in fields that contain multiple entries. The ability to move entries around is very useful in fields where the importance of the entries is indicated by their position in the list (for example: Commodities, Minerals and Lithology).

When you choose Move from the Edit menu (by highlighting it and pressing 'Enter' or 'M') you will only be able to access the fields that have multiple entries. After selecting one of these fields, a window will display the existing entries in the field. Highlight the entry that you wish to move and press 'Enter'. The chosen entry will then disappear from the list and a message will appear at the top of the window saying "Moving ________". Move the cursor to any position and press enter; the moved entry will appear above that position. For example if you wish to move an entry from the bottom to the top of a list, pick it up from the last position and move the cursor to the top of the list, press enter and the entry will now be in the number one position. After the move is completed, the newly ranked list is displayed. To end hit the 'Esc' key.

 

6. Insert

This mode is used to insert a new entry into a field which has multiple entries. The Insert can be used for any position other than the last. If you want to add an entry to the end of a list of entries, you should use the Append mode.

When you choose Insert from the Edit menu (by highlighting it and pressing 'Enter' or 'I') you will only be able to access the fields that have multiple entries. When you select one of these fields, a window will display the list of existing entries for that field. Move the cursor to the entry below the position where you wish to insert the entry and press 'Enter'. A blank window will be displayed. Enter the item you wish to insert in the blank space and press 'Enter'. The Proximity-Scan routine will now bring up a window with a list of the allowable entries that most closely match what you entered (See Section E-2 for more information on Proximity-Scan). Select the item that you wish to input in the field and press 'Enter'. You will now see the entire list displayed with your entry inserted in the proper place.

7. Submit

The changes that you make in each screen are not added to the database until you choose the Submit command. When you have chosen the Submit command, the system checks and edits the information you are submitting to make sure that it is allowable. When the checks have been made and everything is allowable, the data is submitted to the database. If you are trying to submit an illegal entry a message at the bottom of the screen will tell you what is wrong. You will not be able to leave the screen you are editing until you either Submit your changes or, if you change your mind, Undo them (see next item).

 

8. Undo

Undo allows you to change your mind about your edits. You can undo or cancel the edits you have made and restore the data for that screen to its original state. You will not be able to leave the screen you are editing until you either Submit your changes (see preceding item) or, if you change your mind, Undo them.

 

9. Options

The Option mode applies to the Reserves/Resources and Production screens only. When you select either of these screens you are automatically bumped to the Options choice on the Edit menu. Pressing enter brings up a menu with 3 choices: Select, Delete and Create.

Select means that you select existing data (Assays, Ore zones and categories or production year) to edit. When Select is chosen, a list of available Ore zones and Categories, in the Reserves screen, or Years, in the Production screen, is displayed in a menu. The selection is made and the data is then displayed for editing.

Delete allows you to delete existing data. If Delete is chosen, a list of available Ore zones and Categories, in the Reserves screen, or Years, in the Production screen, is displayed. Selecting an item from the list will delete all the data associated with the chosen Ore zone and Category or Production Year.

Create allows you to add new data to the Reserves or Production screens. When Create is chosen, a blank Reserves or Production screen is displayed, and you are bumped to the Append mode in the Edit menu. You can now fill in the data that you wish to add.

 

10. Compare

This option is used to compare the data currently displayed on your screen with data for the same occurrence and screen residing in the update directory. The data for an occurrence is stored in the update directory when you have used the import/export updates utility. Before deleting or overwriting the existing data for an occurrence with new data received, you may want to compare the two sets of data. After you have used the import/export updates routine, go to the Data Entry module and bring up the occurrence in question. You can now select the Compare option for each screen of the occurrence. An asterisk (*) will be placed next to the fields that are different in the updated data from the existing data displayed on your screen. You can run the Compare routine for each screen. This function aids the user in detecting changes to the data and should be used in conjunction with the print function (see next section).

 

D. Printing a Report in Data Entry: The PRINT Menu

 

You don't need to exit the Data Entry module to get a print-out. There are 4 choices in the Print menu:

1. Master report - MINFILE
2. Master report - Update
3. Production report - MINFILE
4. Production report - Update

Printing a Report in Data Entry: The PRINT Menu.

 

Selecting item number 1 will print a master report on the occurrence currently displayed. Similarly, choosing number 3 will print the production report on the occurrence currently displayed. Refer to the section on MINFILE Reports for more information on these reports. Options 2 and 4 print the same reports on the same occurrence residing in the Update directory (refer to the section on the Compare command).

This allows you to run a print-out on the existing data and the new data on the same occurrence before accepting the new data and losing the old data.

You can also print out the occurrence that you have just made changes to, so that you can see all the data and ensure that it is consistent throughout. For example, you may have some new information on the mineralogy of a deposit and you make the changes in the capsule geology but forget to change the mineral occurrence screen. When you go to do searches, the new information will not be used because it is not included in the mineral occurrence screen. Running a Master report after making changes, then reading and editing it, will minimize these errors. The report also serves as a hard copy back-up.

Note:  Printing a report while in Data Entry is designed to always print to your default printer.  However, before it is printed, the report will be shown in the Print Preview mode for viewing (if Print Preview is selected in System Configuration - otherwise it will go directly to the printer).

 

E. Obtaining Help in Data Entry: The HELP Menu

 

There are three options available from the Help menu: the MINFILE/pc Help System, the Friendly Finder, and the DOS Command Shell. The menu looks like this:

 

Obtaining Help in Data Entry: The HELP Menu.

 

1. MINFILE/pc Help System

This on-line Help system will display 6 screens of information that briefly explain how to find your way around the Data Entry system.

 

2. Friendly Finder: ON (Proximity-Scan)

The default is to have Friendly Finder: ON when you enter the Data Entry system. While it is NOT recommended, this may be toggled to the OFF position by pressing 'Enter' when this field is highlighted.

This option enables the matching routine (called Friendly Finder or Proximity-Scan) to assist you in spelling your entries correctly and selecting allowable entries for that field. When you type something in a blank field (one or more characters, of the entry) the routine will go to the appropriate table in the database (for example, if you are entering a mineral name, it will access the mineral table) and bring up a list of the 16 closest allowable matches to what you typed.

For example, in the Commodity field, if the letters 'te' are entered, the following matches will be displayed in a scrollable window:

 

Terbium Tantalum
Tellurium Titanium
Tungsten Thallium
Tremolite Slate
Tin Agate
Talc Travertine
Thulium Lutetium
Thorium Barite

 

The user then cursors to the correct selection and presses enter to insert that choice in the field.

 

HINT: Some code tables contain single-character codes (for example ore zone "A"). Single-character descriptions can be called up using a character plus any symbol, for example "A?".

 

The Proximity-Scan program is known as DP2.EXE and is loaded into RAM by the MINFILE.BAT program. Proximity and Proximity-Scan is a registered trademark of Proximity Technology Inc. A license agreement is included with MINFILE/pc.

 

3. DOS Command Shell

This option allows you to temporarily exit to the DOS environment. The option will work only if the COMMAND.COM file is located in your root directory.

When you choose this option you are still within MINFILE so you cannot run any disk reorganizing utilities such as CHKDSK. This facility is useful for doing simple DOS file operations such as dir, rename, copy, etc.

If you cannot get this function to work, it is probably because you do not have enough available RAM memory to load a second copy of COMMAND.COM.