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Ministry of Energy Mines and Responsible for Core Review


3.1 Coding Activity
3.2 MINFILE Number
3.3 Name
3.4 Status
3.5 NTS Map
3.6 BC Map
3.7 Mining Division
3.8 Location
    3.8.1 Latitude/Longitude   3.8.2 UTM Zone  3.8.3 UTM Northing  3.8.4 UTM Easting
3.9 Elevation
3.10 Location Certainty
3.11 Canmindex Number
3.12 National Mineral Inventory (NMI) Number
3.13 Date Coded/Coded by
3.14 Date Revised/Revised by
3.15 Field Check
3.16 Comments - Identification




This field is only used when filling in a MINFILE coding form. It is not stored or used when entering data directly into the computer.



The top right hand corner of the MINFILE coding form contains the terms NEW, REVISE and DELETE. These are not part of the database information but are included for administration only. The appropriate term should be checked by the coding geologist to indicate how the data on the coding form should be treated during data entry. The terms have the following meanings:


NEW - This indicates that a new occurrence is being created and all the data will be entered under a newly assigned MINFILE number. Official MINFILE occurrence numbers are issued by the MINFILE Team. Once information is entered into the MINFILE database, the coding forms for all new occurrences will be retained by the MINFILE Team.

The MINFILE Quick Coding Card is useful for coding New occurrences (see Appendix XII).

REVISE - This indicates that the data filled in on the coding form replaces or should be added to the existing data for the stated MINFILE number. Any change to the data, from a minor change to a major rewrite, is considered to be a revision.

When doing a Revise the geologist can indicate on the coding form or Master Report the specific fields which are to replace existing data or data which is to be added. It is not necessary to complete the entire form when doing a Revise, but inclusion of the MINFILE number is mandatory.

DELETE - This indicates that an existing MINFILE number and all the attached data are to be deleted from the database. A deletion indicates that the researching geologist has confirmed that the occurrence does not exist or the occurrence has been combined with another MINFILE number. An appropriate reason must be given for a deletion. Before deleting an occurrence, a Master Report must be generated. Written on the Master Report must be the word DELETED, the reason for the deletion, the date of deletion and the name of the person requesting the deletion. The Master Report must then be forwarded to a member of the MINFILE Team.


3.2 MINFILE NUMBER (*)(all relational files)


Each mineral occurrence has a unique 9-character MINFILE number used to identify it within the computer database, in hard-copy printouts and on location maps. The MINFILE number number begins with a three-digit NTS (National Topographic System) location number used to identify the appropriate 1:1 000 000 map sheet (from 082 to 114), followed by a single alphabetic character (A to P) used to identify the appropriate 1:250 000 map sheet.


Due to a high density of occurrences, NTS map sheets 082E, F, K, L, 92H and I are plotted at a 1:100 000 scale. In these cases, a two-character (NE, NW, SE, SW) designation identifies the appropriate quadrant on the map sheet. The other map areas are plotted at a 1:250 000 scale and two blank spaces must be input in place of the two-character quadrant designation. An exception is 092IW.


The final three-character segment of the MINFILE number is a sequential three-digit number from 001 to 999, identifying the unique number on the map sheet. For example, 082FSW100 is the 100th occurrence documented in the 082FSW 1:100 000 scale NTS area. If a new occurrence is documented, an occurrence number will be assigned by the MINFILE Team.


Examples: 082FSW100 at 1:100 000 scale
093M 014 at 1:250 000 scale
092JW 002 is an exception

3.3 NAME (*)(R08)


This is the most common or historically relevant name for an occurrence. Names in current use may or may not be the most appropriate for an occurrence in a historical context. List the most important name first followed by all aliases, in order of importance. Duplication of a first ranked name for different occurrences on the same map sheet is discouraged. Each occurrence can have up to sixteen names of 30 characters each. All appropriate names should be included.


3.4 STATUS (*)(R02) (E02)


The STATUS describes the state of development of the occurrence as of the date of coding. Status is assigned by checking the appropriate box listed on the coding form or selecting the appropriate status from the list brought up when anything is entered in this field on the computer. Each occurrence has only one status. Producers and Past Producers must be defined as either underground or open pit operations (select at least one using an X). Underground should be used to indicate existence of an adit on a site.


Anomaly this status type is a holding place for temporary occurrences or occurrences of interest that do not have documented in-situ mineralization. ANOM Cross (+) 04 0
Showing occurrences hosting minor in-situ mineralization. SHOW Solid circle 01 1
Prospect occurrences documented as containing mineralization which warrants further exploration. PROS Cross & square 60 0
Developed Prospect occurrences on which exploration and development have progressed to a stage that allows a reasonable estimate of the amount(s) of one or more of the potentially mineable commodities. DEPR Solid square 02 1
Producer occurrences from which ore containing one or more commodities is being mined for commercial gain or benefit. This does NOT include large bulk samples for testing purposes. Coding must specify whether it is an open pit or underground operation. PROD Pick & shovel 57 0
Past Producer occurrences that are not currently being mined and have recorded production in the past. This does not include bulk samples for testing purposes. Coding must specify whether it was an open pit or underground operation. PAPR Circl,Pick&Shvl 58 0
Unknown   **** Open circle 01 0


3.5 NTS MAP (*)(R10) (E10)


This is the National Topographic System map sheet designation for the 1:50 000 map sheet on which the mineral occurrence is located. The NTS map sheet number consists of a three-digit number identifying the 1:1 000 000 map area (082, 083, 092, 093, 094, 102, 103, 104 and 114), followed by one alphabetic character from A to P used to designate the appropriate 1:250 000 map sheet. A two-digit number from 01 to 16 designates the appropriate 1:50 000 map sheet and an alphabetic character (E or W) is used to designate the east or west half of the 1:50 000 map in which the specific occurrence is located. The database will accept up to four 1:50 000 scale map sheet designations for each occurrence in the event an occurrence straddles one or more map sheet boundaries. The geographic location must be in the first ranked NTS map sheet.


Example: 082F03E

3.6 BC MAP (R11) (E11)

NOTE: This field is not currently used.


The database will accept up to four, 1:20 000 scale map sheet designations for the BC MAP sheet system. The map sheet designation consists of a three-digit number identifying the 1:1 000 000 scale NTS map area (082, 083, 092, 093, 094, 102, 103, 104, and 114), followed by an alphabetic character (A to P) used to designate the appropriate 1:250 000 NTS map sheet. Then, a three-digit number (001 to 100) is used to designate the appropriate 1:20 000 map within the B.C. map sheet system.

Example: 082M053


3.7 MINING DIVISION (*) (R09) (E09) 


The database will accept up to two Mining Divisions if an occurrence straddles a mining division boundary.


Historically, MINFILE has documented a limited number of occurrences outside the Provincial boundaries, such as in the Alaskan Panhandle, and these have been important in evaluating the metallogeny and economic potential of adjacent areas in British Columbia. The database, therefore, includes pseudo mining divisions for adjacent political jurisdictions and codes for them may be used to identify a selected number of important occurrences.


Refer to Figure 1 for Mining Division boundaries and Figure 2 for general information on Mining Camps in British Columbia.


Alaska, USA ALSK
Alberni ALBI
Alberta ALBT
Atlin ATLN
Cariboo CBOO
Clinton CLIN
Fort Steele FORT
Golden GOLD
Greenwood GRWD
Kamloops KAML
Liard LIAR
Lillooet LILL
Montana, USA MNTN
Nanaimo NIMO
Nelson NELS
New Westminster NWES
Nicola NICO
Omineca OMIN
Osoyoos OSOY
Revelstoke REVL
Similkameen SIMK
Skeena SKEE
Slocan SLOC
Trail Creek TRAL
Yukon YKON
Vancouver VANC
Vernon VERN
Victoria VICT
Washington, USA WASH
Unknown ****


3.8 LOCATION (*)(E01)


Coordinates for an occurrence may be input in either a latitude-longitude or a Universal Transverse Mercator grid (UTM) format (North American Datum NAD 27). The MINFILE/pc program will automatically convert whichever coordinates you enter to the alternate system. Geodetic (latitude-longitude) designations have an east to west convention while the UTM system has a west to east convention.


It is much simpler to locate by UTM grid than by geodetic coordinates because the spacing is the same everywhere and is metric. There is some overlap of the coordinate system from zone to zone but for normal use the overlap is ignored.


The location of an occurrence should be the most significant physical reference point. In some cases this will be an adit, portal or similar mine working. In other cases, the location may be defined as the centre of a mineral claim or group of claims, a point on the best exposure of a formation, etc. Commonly, the location is a trench, sample site, outcrop or drillhole site. This MUST be clearly stated in the Identification Comment Field, along with the reference from which the location was derived. For example: The Discovery trench at the southeast corner of the Sam claim (Assessment Report 99999). Locational data derived from engineering surveys should be used if available, but the data is usually from 1:50 000 scale or more detailed maps.


3.8.1 LATITUDE/LONGITUDE: The latitude/longitude of a mineral occurrence is expressed in a degrees-minutes-seconds format. For example: Latitude 50 degrees 14 minutes 12 seconds, Longitude 117 degrees 05 minutes 13 seconds. The range of possible values in British Columbia are: Latitude 48 degrees to 60 degrees, Longitude 114 degrees to 140 degrees. Coordinates outside this range will be rejected by the system.


3.8.2 UTM (UNIVERSAL TRANSVERSE MERCATOR) ZONE: The UTM system divides the world into 60 meridianal zones numbered 1 through 60, beginning at 180 degrees west. Each zone covers a strip 6 degrees wide in longitude. Zone numbers for the Northern and Southern Hemispheres are indicated by positive or negative values respectively. Zone numbering starts at zone 1 from 180 degrees west to 174 degrees west and increases eastward to zone 60 between 174 degrees east to 180 degrees east.





144 to 138 degrees west Longitude


138 to 132 degrees west Longitude


132 to 126 degrees west Longitude


126 to 120 degrees west Longitude


120 to 114 degrees west Longitude

These are quoted as a seven-digit number in metres north of the equator that has a false northing of 0 metres for the northern hemisphere (10000000 metres for the southern hemisphere). Within British Columbia the northing may range from 5300000 to 6653000 metres. The UTM grid is limited to 80 degrees north latitude.


3.8.4 UTM EASTING: These are quoted as a six-digit number in metres. The central meridian of each zone is assigned a false easting of 500000 metres. For example, the central meridian of zone 11 (at 117 degrees west longitude) is assigned the UTM easting of 500000. From west to east, zone 11 contains a range of eastings from about 290000 metres at 120 degrees west longitude to about 725000 metres east at 114 degrees west longitude.


3.9 ELEVATION (*) (E01)


Elevations are to be quoted in metres above mean sea level. The maximum acceptable value is 6000 metres. Values acquired from accurate location plots on 1:50 000 map sheets are acceptable, but actual survey information is preferred. Negative elevations are not accepted in the database. Right justify entries with no zeros to the left.





The location certainty is either 500 metres, 1 kilometre or 5 kilometres and is used to indicate the relative precision of the location of an occurrence (adit, trench, outcrop, etc.). A well documented, easily located occurrence should have a location certainty of 500 metres, meaning that the occurrence is within 500 metres of the given coordinates. A poorly documented occurrence may be identified by a location accuracy of 1 or 5 kilometres.



3.11 CANMINDEX #(E01)

NOTE: This field is not currently used.


This is a cross-reference to the Canadian Mineral Index file maintained by the GSC in Ottawa. It consists of a six-digit number from 000001 to 999999.





This is a cross-reference to the National Mineral Inventory file located at the Mining Sector of Natural Resources Canada in Ottawa. This file is no longer being updated and maintained. Each documented mineral deposit in Canada is assigned a unique National Mineral Inventory Number. The number follows NTS conventions and consists of a 1:1 000 000 scale map designation (e.g., 082, 104, 093), followed by a 1:250 000 scale map designation consisting of an alphabetical character (A to P). This is followed by a 1:50 000-scale map designation consisting of a one or two-digit number (1 to 16), then by a commodity code (e.g., Au, Ag, Zn, etc.) and an occurrence number (e.g., 1, 2, 3, etc.). This field is free form with 18 characters.

Example: 103F9 Au1



3.13 DATE CODED/CODED BY (*) (E01)


Enter the date on which the occurrence is described for the database and the initials (up to 4 characters) of the person compiling the information. The date is entered in a DD/MM/YY format. If nothing is entered in the Date field when the occurrence is created on the computer, it will automatically be set to the current date. See Appendix XIII for initials/names used to date.





Enter the date on which the occurrence was revised and the initials of the person who compiled the data for the revision. The date is entered in a DD/MM/YY format. If the Date field is left blank on the computer, it will automatically be set to the current date. See Appendix XIII for initials/names used to date.



3.15 FIELD CHECK (*)(E01)


A "Yes" or "No" designation is selected to indicate if this occurrence has been checked in the field, relatively close in time to the research date, by Ministry personnel. A field examination will be more valuable in determining the characteristics of an occurrence rather than a description based only on published data.





Space is provided to enter pertinent information which may be relevant in clarifying material entered in the preceding Identification data fields. Comments should be brief, informative and not merely a duplication of specific data entered in the data fields. An explanation of what exactly is at the location, (e.g., centre of outcrop, location of sample) and the reference must be entered here. Entry allows for unlimited 70-character lines.